Lupa allows you to lock financial periods to ensure data integrity at month end. This prevents changes to invoices and credit notes after a set date, helping maintain accurate financial records.
Access the Company Layer
Click the Company button in the top left of Lupa OS.
Select your company from the list.
Open the Financial Settings
Click the $ Financials icon on the top banner to open the financial settings.
Financial Lock Options
Disable Financial Lock
Disabling the financial lock means no invoices or credit notes will be locked. This is not recommended if you are preparing financial reports or reconciling accounts.
Lock by Date
Use Lock by Date to prevent edits to any invoice or credit note on or before the specified date.
Days After Month End
This setting allows you to automatically lock the previous month’s records a set number of days after month end.
Example:
If set to 7 in January, financial data for January will be locked on February 7th at the end of day.
Identifying and Closing Draft Financial Records
The Open Financial Items table helps you find and resolve draft invoices or credit notes before the lock is applied.
Click on any entry to review and complete it.
If records remain unprocessed by the lock date, Lupa will automatically complete them.
Creating or editing a financial lock requires specific user permissions.
If you're unable to view or access the financial lock settings, please reach out to your account administrator.
Locking your financial periods ensures consistency and prevents accidental changes after month end an essential step for clean, editable financials!