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How to Use Calendar Blocks

Learn how to create and manage calendar blocks for tasks, reminders, and availability.

Updated over 4 months ago

Calendar blocks in Lupa help you manage time more effectively. They can be used to block availability, assign tasks, or hold space in the calendar without interfering with online bookings.


Step 1: Create a Calendar Block

  1. Go to the Calendar page.

  2. Click the arrow next to the + Create button and select Calendar Block


Step 2: Name and Colour Code the Block

  1. Enter a name for the block to describe its purpose (e.g. “Admin Time” or “Surgery Prep”).

  2. Choose a colour to help visually identify it on the calendar.


Step 3: Choose Whether the Block Affects Availability

  1. Use the toggle to control whether the block prevents bookings:

    • Toggle ON: The calendar slot will be blocked for online bookings.

    • Toggle OFF: The slot remains open for online bookings, useful for internal tasks or reminders that don’t impact availability.


Step 4: Assign People and Rooms

  1. Add the employees and/or rooms this block applies to.

    • You can assign it to multiple team members or just one.

    • Adding a room is optional but can help with room-specific tasks or setup times.


Step 5: Set Recurrence

  1. Choose whether the block is a one-time or recurring event.

  2. If recurring, set how often it repeats and when it should end.


Example Uses for Calendar Blocks:

  • Weekly staff meetings

  • Reserved admin time

  • Equipment maintenance

  • Personal breaks

  • Surgery prep time



    Calendar blocks are a flexible tool for managing your team's time and space more efficiently. If you have any questions or need help setting them up, our support team is always here to help.

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